Blog | Tips and Tools for Diagramming & Visual Communication | Gliffy

3 Free Templates for better project management

Written by Liza Mock | Nov 01, 2017

There are 2 skills crucial to any project manager's success: the ability to multitask and excellent cimmunication skills. In this post we'll give you 3 free templates that will help with both. You'll be able to:

1. Get multiple teams on one timeline
2. Get Stakeholders buy-in and alignment
3. Organize teams and time

1. Get Multiple Teams on 1 Timeline

Use this timeline template along with our layers feature to get multiple teams on 1 timeline so that you can see the overlaps and dependencies. Here's how:

Click on image to use as template.

Step 1: Start by creating your release schedule. Once the schedule is set up, click on the layers button, located in the toolbar. Your schedule will be the first layer. Give it the name of the first team you're responsible for, for example "product".

Step 2: Click on the plus icon in the layers window to add a second layer. Call it your second team, for example "engineering".

Step 3: Click on the plus icon again and add a third layer for marketing or any other department whose resources you’ll be needing to successfully complete your project.

You'll be able to toggle the layers off and on to see all teams at once or one at a time. That way, you'll be able to see everyone's dependencies or just look at one team at a time.

As an additional bonus, having multiple teams’ schedules in one place makes it easy to make any necessary adjustments at once when product schedules change.

2. Get Stakeholders Buy-in & Alignment


Click on image to use as template.


A Lean Canvas-style diagram forces participants to answer crucial questions and gives a more concrete view of a project before any work begins. It's a great tool for getting alignemnt from stakeholders. 


3. Organize Teams & Time


Click on image to use as template.


Use our product roadmap template as a starting point for creating your own, custom project plan.