Document, Analyze, and Optimize Existing Processes

Gliffy drives operational excellence by using visuals to help teams better understand processes. Visualizing a process makes it easier to digest and provides a point of reference for both new and current team members. Provide a boost of clarity to your process documentation by quickly adding diagrams or use those diagrams to discuss and optimize your team’s work.

Business process modeling is the practice of documenting how work gets done within an organization. It can take many forms, such as a flowchart or a BPMN diagram. Process modeling provides advantages like:

  • Improving cross-functional communication
  • Illustrating how individual teams contribute to organizational strategy
  • Identifying opportunities for increased efficiency and standardization

Process Modeling

Example graphic of a business process model

SOPs help organizations define the steps to complete a particular activity with efficiency and consistency. These documents help teams by:

  • Providing a documented source of truth
  • Onboarding new employees
  • Improving or automating workflows

Standard Operating Procedures

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As part of Business Process Management, BPMN diagrams provide a standardized way to depict and detail a sequence of activities. Constructing a BPMN diagram helps teams:

  • Improve efficiency through the process
  • Adapt to new business needs
  • Align cross-functional teams

BPMN Diagramming

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Diagram Your Way to Winning Strategies

Great visuals are a game-changer when it comes to capturing ideas and getting buy-in from important stakeholders. This is because they make complex business strategies easy to see, understand, and communicate. Diagramming helps you take your ideas from concept to concrete and share your vision with others.

Strategic planning is a goal-setting practice that business leaders and leadership teams use to define a direction for an organization’s future. Its important business functions include:

  • Defining your position and organizational identity
  • Providing a baseline for further planning 
  • Developing a standard for prioritization

Strategic Planning Process

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Constructing a business model canvas is a way of creating a vision for the future, either for a new business model or evaluating a current one. You can use this visual framework for situations such as:

  • Creating or evaluating a new business
  • Understanding competitors
  • Expanding or refining an existing business

Business Model Canvas

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Risk assessment is a crucial business exercise, and there are three different steps to the process with ways to visualize each one:

  • Identify risks with a concept map
  • Analyze risks with a concept map or risk analysis chart
  • Evaluate risks using your documented information

Risk Assessment Procedures

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Visualize the internal and external positives and negatives of your organization with a SWOT analysis. This tried-and-true business exercise is essential for:

  • Evaluating your position in the competitive landscape
  • Prioritizing organizational initiatives
  • Brainstorming or planning for a new business model 

SWOT Analysis

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Put Projects into Action with Gliffy

Understanding how work gets done can help teams be more effective. Quickly identify bottlenecks in a process, improve cross-functional collaboration by describing dependencies across teams, or share a high-level project map to get buy-in from your stakeholders. Plus, share diagrams within the tools your team already uses to manage their tasks and projects.

Flowcharts are one of the most popular types of diagrams, and for good reason. There are tons of types of flowcharts that help describe anything with a linear flow. Try making a flowchart for:

  • High level project timelines
  • Ideas for how you expect a process or user flow to work
  • Testing plans or experiments

Flowchart Software

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Swimlanes add a level of clarity to the common flowchart by creating zones that show what business function or person is responsible for certain tasks. Use a swimlane diagram to show:

  • How work or ideas are shared across the organization
  • What tasks can be done at the same time within a process
  • Clear roles and responsibilities within a workflow

Swimlane Diagrams

Image Blog How to Create a Swimlane Diagram

Gliffy Online’s integration is a great way to plan and visualize work alongside your team’s tasks and projects. Without ever leaving, make diagrams to:

  • Visually describe dependencies in your project or workflow
  • Add technical documentation and references
  • Plan work before diving into tasks and due dates Integration

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Break Down Information Silos & Increase Collaboration

Building a workplace culture that prioritizes collaboration, especially across business units or teams, is key to successful growth. Accessible documentation is a great way to ensure that your team members can learn from one another, so make knowledge easy to document! Diagrams are a great way to quickly capture an idea — start weaving them into your work today.

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Try the Best Diagramming Software for Businesses of All Sizes

Enterprise Businesses Diagram with Gliffy

Gliffy’s apps are used by hundreds of organizations with over 10,000 team members — making it a truly scalable diagramming solution. Learn more about our enterprise-grade diagramming features.

Business Diagrams Help Small Teams Grow

Starting smaller? Scaling up? Gliffy’s collaboration tools make it easy for independent consultants and small teams to collaborate with partners outside their business and visualize their ideas. 

Start a Free Trial of Gliffy’s Diagramming Software for Businesses

With an easy-to-use online app or best-in-class integrations for Confluence and Jira, wherever you want to collaborate, Gliffy is good to go.