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A toolbar is a toolbar is a toolbar. Right? But how often do you actually take the time to familiarize yourself with all the toolbar functions of your favorite software? If you’re anything like us, not often. That’s why we thought it’d be helpful to give a quick video overview of the Gliffy toolbar in all its glory.

Here's a written overview of what you've just watched:

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Group & Ungroup

Allows you to group several shapes at once. This helps when you need to move multiple things at the same time.

Bring to Front & Send to Back

When shapes overlap, this function allows you to select which shapes go in front and which are sent to the back.


The link button allows you to add a hyperlink directly to any shape, image or icon. (A shape must first be selected in order for this to work.) To view or edit the link, click on the arrow symbol that appears when you hover over the shape.

Popup Note

To add a note to an image or shape, select the shape you want, click the Popup Note button and write your note in the dialog box that appears. To view the note, simply mouse over the note symbol.

Copy Style

This handy tool allows you to copy the border color, style and/or thickness, the shape color and the font from one shape to another with a single click. Simply select the shape you’d like to copy from, click Copy Style, then select the shape you’d like to copy to. (You can also select multiple shapes to copy a single style to at once.)

Connector & Line Tool

Since connecting shapes is what diagramming is all about, you’ll find yourself using both of these tools a lot. Check out this detailed blog post to learn more.

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Drawing Guides

When you need to make sure your shapes are lining up with each other, turn this tool on. Drawing guides will appear whenever you drag an additional shape onto the canvas.

Snap To Grid

This tool is for aligning shapes to the grid (rather than to other shapes) and works best when Drawing Guides are turned off. It’s very handy when you want to make sure there’s a uniform amount of space between shapes.

PRO TIP: When trying to line things up, zoom in. It’ll make your life much easier.

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These pre-selected color palettes work well together and help make your diagrams look professional and polished even if you don’t have a degree in design.


Layers can be used to isolate or bring attention to special parts of a diagram, show different angles of the same thing or even turn a drawing into a diagram. To learn more, check out this blog post.

* You must click on a shape first in order to be able to use starred features.

Printable List of Gliffy Shortcuts for Mac or PC